For agreements in which you ship data sets, Contact the appropriate contract office if the agreement contains any of the problems mentioned above or: Stanford`s research and acquisition offices can help you implement the data agreement: for all research projects involving the collection and processing of personal data of the types described in the RGPD training, the language will be made available to you during your IRB review. This language informs participants of their study data governed by the RGPD. The RGPD applies to individuals and organisations who handle personal data within the EU, transfer data within and outside the EU, and process EU data everywhere. It will come into effect on May 25, 2018. If a Stanford researcher is the recipient of a limited set of data from a non-Stanford source, the Stanford researcher may be asked to sign the other party`s AAU. In this case, the Stanford researcher should consult with the relevant contract office to determine whether, materially, he is in agreement with the Stanford AAU. A Data Use Agreement (AEA) is an agreement that is required and must be entered into in accordance with the data protection rule before a limited data set (defined below) is used or disclosed to an external institution or an external party. A limited set of data remains health information (PHI) and that`s why covered companies, such as Stanford, must enter into a data usage agreement with each recipient of a limited set of Stanford data. Another example is a research study in which there will be people involved from the EU. We must ensure that our informed consent form complies with EU rules and US requirements such as the common rule, also known as the Federal Policy on the Protection of Human Subjects. A data usage agreement (“AEA”) is a contract that governs the exchange of specific data between two parties.

DuAs establish who can use and receive a single data set, as well as authorized uses and disclosure of data by the recipient. An AAU also gives the researcher and recipient appropriate responsibility for the use of the data. This means that all of the following direct identifiers, relating to the person or family, employer or household members, must be deleted so that a data set can be considered a limited set of data: a data set is a data set that is removed from certain direct identifiers indicated in the data protection rule. A limited set of data can only be transmitted to an external provider without a patient`s permission if the purpose of disclosure is for research, health or health purposes and if the person or entity receiving the information signs a data use agreement (AEA) with the company or its counterpart. OSR Data Use Agreement Request Form and send to osr_intake@stanford.edu The School of Medicine offers limited initial advice (signed by the Dean and Spectrum) to help you identify the resources you need. These consultations can lead to long-term commitments and partnerships with one or more policy groups across the medical school. These consulting groups give you access to datasets, a variety of research platforms and tools, and services, including specialized advice on databases and management, study design and implementation, biostatistics, computing, technology integration and more. If you receive or send data without consent, the usual academic conventions, such as authorship of publications and non-disclosure of unpublished data of others, apply without authorization.